Guide to MS Office 365 G&CR Technologies

An Easy Guide to MS Office 365 – Facilitating Collaboration

Collaboration is important when it comes to daily lives and businesses. People need to share data, information, lists, reports and presentations. Now consider, a second and more dynamic variable added to it, flexibility.

We do understand that digital world is dynamic and so are we. Business-on-the-go has become a thing. With a rise in employees working from remote locations and the need to share work and update information simultaneously, dynamic collaboration has become more important than ever before.

Now, let’s add a third variable, scalability. As the business grows so does information, the content, and the employee base it initially started off with. How does a business manage all this growth and expansion at the more intangible technological level?

Thankfully, Cloud computing has helped answers these queries and provided solutions on which software architects are still building upon. Cloud has provided the solid base on which the future of technology can be built.

By outsourcing their technological and storage requirements to cloud, businesses can rid their valuable space and time by focusing on their core competencies. They no longer have to worry about hardware. They do not have to think about in-house servers and adding one more to the existing ones, every time there is an expansion.


Enter MS Office 365

Launched in June 28, 2011, MS Office 365 is Microsoft’s very own productivity software bundle. Available to both business and consumers in packages and subscriptions customized to fit each of their needs, Office 365 pretty much makes your job of collaborating while ensuring maximum productivity, as easy as it could be.

The enterprise version of Office 365 for businesses, is a wealth of apps that includes all kinds of features such as creating, sharing, and storing documents, social networking, scheduling, online meetings, and much more. There is an app for each of your business needs. Let’s take a closer look to learn more:

Office 365 products –  A product for every need

For corporates, Microsoft offers 3 different plans: Enterprise E1, E2, E3. To make sure we cover all the apps, let’s talk about the E3 package.

Calendar allows you to schedule meetings and events and share them with fellow participants and get automated notifications to remind you for the same.

Delve as the name suggests delves into bring you insights about the people you work with and the content you work on with them.

Dynamics 365 is a powerhouse of apps for which is and business requirements. It could be sales, marketing, finance.

Excel, the all the powerful tool to up your number-game with charts, tables, and formula. Break down numbers, get useful insights through data models and analyze them using various charts and tables.

Flow, create automated workflows between services and various apps without any coding.  Receive notifications, collect data, and synchronize files by automating all mundane tasks.

Forms, create engagement tools for your target audience in the form of polls, surveys, and quizzes.

Newsfeed, stay updated on all the latest news of your organization and engage in meaningful conversations with your colleagues.

One Drive, your very own cloud computing tool, that helps you store, share, and access content from any location and any device.

One Note understands the importance of writing/drawing/typing notes and keeping them handy for future use.

Outlook, business-email for all your correspondences. Secure, encrypted and delivered to you through a richly designed user interface, complete with great features that you access through both desktop and web browsers.

People helps you keep all your contacts in one place, be it business or personal. It makes keeping in touch, easier than ever.

Planner is your all-rounder planner which help you plan, organize your to-do lists and appointments, assign tasks, share, communicate and collaborate.

PowerPoint, helps you reap the benefits of its newest themes and designs and helps you design presentations like a professional designer.

SharePoint allows and encourages seamless collaboration by helping you store content and knowledge on the cloud. The best Windows app to boost teamwork.

To-Do, manage your day with this simple and easy-to-use to-do app.

Word, how can we forget the quintessential MS Office app. Now available with attractive themes and designs for all your documents. More powerful than ever.

Yammer is your organization’s very own social networking platform, where you can collaborate, share updates, and engage in conversations about workflows with ease.

G7CR Technologies offers a host of premier benefits to its Office 365 clients. Some of them being: free premium support, free Sharepoint customization, and free employee training, to make the most of your Office 365 package. Contact to schedule a free consultation today.


What is Shadow IT? | G7 CR Technologies | Blog Post

What is Shadow IT & How to Protect Your Business From It?

Technology makes collaboration easy. When it comes to workplace, collaboration is required more than ever. We need to be on the same page with our colleagues, employees, clients, and vendors. The many collaboration apps in the marketplace makes this happen very easily. You have real-time notifications and documents on the cloud to skim through when you need them. But where does Shadow IT come in, in this scenario?

Have you ever wondered if all the office apps that you are using on your device are authorised and have your organisation’s approval? Many of the apps you might be using might have all the necessary features you might need for collaborating. However, They might not have the level of security enabled to ensure that the data they are holding is completely protected.

For example, you have a confidential file in your work email that you need to review over the weekend. So, you send the file over email to your personal email and download the document using an open software on your phone. This software you had downloaded from the App Store. You found it feature-rich and it also had lots of great reviews. There is absolutely no way you can tell if the app is unsafe or that your confidential document can be accessed by a third-party.

Is Shadow IT dangerous?

The moniker itself might seem intimidating given the presence of the word Shadow. Although, the term mostly refers to software which are not organisation authorised, they might well be dangerous as well. Freeware as such does not comply with the number of security protocols that an organisation specific software might comply with. This compliance issue in itself can create major security breaches impacting data security of the employee and of the organisation as well.


Shadow IT Human VersionHow does Shadow IT make its entry?

Whenever an employee wants to access official documents for their perusal on their personal devices, using third party software which is not authorised by the organisation, Shadow IT makes its quite entry. It could be something as simple as storing your office documents in your personal Dropbox account. That too, is considered Shadow. If by any chance if your device or data happened to be compromised, that would lead the organisation’s confidential data to be out in the open, too.

How can you protect your organisation from Shadow IT?

The concept of BYOD (Bring Your Own Device) gave rise to Shadow IT. As employees started using their own devices for work (laptops, phones, and tabs) along with freeware to assist with their collaboration needs, Shadow IT became more prominent.

By handing your employees user friendly, organisation friendly, and secure, software and applications, you can ensure that Shadow IT is kept at bay. Software that is well-encrypted and follow the security protocols of your company ensuring every bit of data is safety transmitted and stored is the way to go. Also, allowing employees to use this software on multiple devices further ensures that they never need to download any third-party software whatsoever.

Where can you find such robust yet seamless collaboration software?

Microsoft’s Office 365 offers your organisation and employees with great collaboration tools and apps that make communication and sharing seamless and thorough. Access files and share them, anytime, anywhere. Apps such as Yammer, SharePoint, One Drive and Skype for Business will help your employees connect and access files and co-create, from remote locations.

When you give your employees what they require, proactively, they will never need to download third-party vendor software which might pose a risk to your organisation’s data security.

Data is the real asset of every company today. Protect it well from the harmful effects of Shadow IT by implementing an organisation-wide collaboration tool, today.

Incorporate Office 365 into your day-to-day business function. Give your employees the power to collaborate and create without a hitch, even from remote locations. Contact us today to learn more about our Office 365 offerings. 

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